LEAP Resources

The following are useful forms, policies, and links intended for LEAP research affiliates.

LEAP GRANT ACKNOWLEDGMENT

Travel Reimbursement

• NORTHWESTERN TRAVEL POLICY AND PROCEDURES NU policy guidelines for those submitting reimbursement (Expense Reports) for travel.
• LEAP TRAVEL CHECKLIST

Purchasing

• NORTHWESTERN PURCHASING AND PAYMENT POLICY AND PROCEDURES NU policy guidelines for those placing orders through iBuy, plus Non-Catalog orders, P-card, capital equipment.
• NORTHWESTERN PURCHASE ORDER TERMS & CONDITIONS
• LEAP PURCHASE ORDER FORM Use for Non-Catalog Orders.

Purchasing Capital and Fabricated Equipment

• Capital Equipment (orders > $5,000). The following questions must be answered and provided to “Requestor” when purchasing capital equipment (>$5,000):

1. Name of person responsible for the equipment (First name AND Last name)
2. Location of equipment (building name AND room number)
3. Description of system or item being purchased. (e.g. microscope, freezer, laser, etc..) What is the name of the system or item?
4. If there are multiple items on the invoice, do any of them join together to form one *component system or do they all work on a stand-alone basis?  If a system is included in the invoice, which items form the system?

• Capital Equipment (orders > $25,000):
• SOLE SOURCE JUSTIFICATION FORM To be used when the product/service is the only one that will meet the Center’s need/requirement and can only be purchased from one source.
• BID DOCUMENTATION FORM To be used is there is no Preferred Vendor for the product/service needed; bids must be solicited from at least three vendors.
• Fabricated Equipment Policy: An item of equipment that is built or assembled from individual parts by a PI and/or other sponsored project personnel. When a completed item of fabricated equipment has an aggregate cost of $5,000 or more it is considered capital equipment.
• NORTHWESTERN FABRICATED EQUIPMENT PROCEDURES
• FABRICATED EQUIPMENT QUESTIONNAIRE
• FABRICATED EQUIPMENT FORM

Kronos, Time Reporting for Exempt Staff

These documents are for recording monthly time-off for postdocs/research associates. Deadline is 6th day of the following month.

• KRONOS LINK FOR JAVA & NON-JAVA LOGIN –FOR EXEMPT STAFF
• KRONOS LINK FOR RECORDING YOUR TIME OFF –JAVA INSTRUCTIONS
• KRONOS LINK FOR RECORDING YOUR TIME OFF –NON-JAVA/ MAC INSTRUCTIONS
• LINK FOR ACCESSING KRONOS OFF-CAMPUS USING VPN CONNECTION